Meeting the Schedule F Challenge

Craig Robinson


For today’s property and casualty (P&C) insurers, preparing the NAIC Schedule F filing for reinsurance transactions can be complex and time-consuming. Many are still using legacy systems along with multiple spreadsheets for report preparation, which often results in additional delays for an already complicated and drawn-out process. However, there are established best practices that can help carriers simplify and expedite report preparation and filing. In this blog, we’ll explain the individual steps and the complementary best practices to enable accurate, streamlined reporting and improved business outcomes.

Reporting Steps and Solutions

  • Data Collection and Validation. Among the many complex steps in Schedule F preparation, a particular challenge is collecting and validating accurate data. Reinsurance transactions involve vast amounts of information from sources across the organization. Ensuring data accuracy, consistency, and completeness becomes a critical and ongoing concern. Implementing robust data governance processes, such as defining data ownership, establishing data quality controls, and implementing validation procedures, can mitigate these challenges.
  • Interpretation of Regulatory Reporting Requirements. Schedule F’s comprehensive reporting requirements can be confusing and open to interpretation. Carriers must thoroughly understand these requirements to ensure accurate reporting. Using expert guidance, staying current on regulatory changes, and conducting internal training sessions can help insurers navigate the intricacies of reporting guidelines effectively. Business rules within reporting systems also need to be current, but not every carrier has the bandwidth to stay on top of all regulatory reporting changes. If you rely on your solution provider for this task, make sure they are active in the various working groups involving rule changes and reporting.
  • Data Reconciliation. Reconciling reported data on Schedule F with information from reinsurers is another vital yet challenging task. Discrepancies may arise due to differences in reporting standards, timing of data availability, or varying interpretations of contract terms. Establishing effective communication channels and reconciliation processes with reinsurers helps ensure consistency and accuracy in the reported figures. Regular reconciliations, collaboration, and proactive dialogue can address potential discrepancies in a timely manner.
  • Calculation of Reserves and Premiums. Determining reserves for losses and calculating premiums can be particularly time consuming. The diversity of reinsurance contracts, coupled with evolving risk profiles and regulatory requirements, adds greater complexity to these calculations. Employing sophisticated actuarial models, leveraging historical data, and regularly reviewing and updating these models can ensure the accuracy of reserve and premium calculations. Collaboration between underwriting, claims, and actuarial teams is crucial to ensure alignment and the use of the most relevant data. This is where the process of simultaneously managing hundreds of Excel spreadsheets becomes unwieldy. Spreadsheet models work great until they don’t. Continuous changes throughout the year, and often non-existent documentation, create gaps in your audit trail that regulators may penalize. Our best practice recommendation is to automate this process.

  • Technology and Automation. Outdated technology infrastructure and manual processes can hinder the reporting process. Implementing modern data management systems, integrating various systems, and leveraging automation tools can streamline data collection, analysis, and reporting. These advancements can enhance efficiency, accuracy, and expedite otherwise sluggish tasks, freeing up valuable resources for higher priorities. It’s also ideal to select a solution that can create a Schedule F on-demand that can modify underlying data. Instant reporting enables carriers to put valuable Schedule F data to work throughout the year for decision making.
  • Cross-Functional Collaboration. Preparing Schedule F filings requires collaboration among various departments within P&C carriers. Effective coordination, data sharing, and communication between underwriting, claims, finance, and actuarial teams are essential. Establishing clear lines of communication, conducting regular meetings, and encouraging knowledge sharing can foster a collaborative environment that improves the reporting process.

The Final Word

P&C insurers seldom look forward to preparing the annual NAIC Schedule F regulatory filings for their reinsurance transactions. To overcome the onerous data collection, validation, regulatory compliance, and cross-functional collaboration, insurers must implement industry best practices. By implementing robust data governance, staying current with regulatory rule changes, automating workflows and keeping communication lines open, insurers can approach the Schedule F process with confidence and ease.

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  • reinsurance
  • RI
Craig Robinson

Craig Robinson Craig Robinson is Vice President of Reinsurance at Sapiens with a background in selling, supporting, and marketing technology solutions in the ceded and assumed reinsurance sector. With over 30 years of experience at software vendors and 15 years on the technology and accounting side at reinsurance companies.